Credit analysis, contracts, sales and the mortgage transfer
The road from yes to money: the buyer's credit checklist with an SLA, generating the contract from the proposal with frozen variables and a signature, recording the sale with the commission split, and following the mortgage transfer through to disbursement.
An accepted proposal is not a closed sale. Between the yes and the money in the account there are four stages, each with its own screen: Credit analysis, Contracts, Sales & commissions and Mortgage transfer.
Credit analysis
Open Credit analysis and click New analysis. Enter the Requested amount, the Monthly income, the Due (SLA) date and tick the Required documents. The available types are Proof of income, ID document, Proof of address and Tax return.
The analysis opens with the Document checklist. Each document moves through Pending, Received, Approved or Rejected, with Approve and Reject buttons. Documents marked as required are flagged as such.
- Ready for decision appears when every required document is approved and no required one was rejected.
- A rejected required document blocks approval, and that is visible rather than hidden.
- SLA breached appears when the due date passed with no decision.
The analysis status follows Pending, In review, Conditional, Approved or Rejected, with the actions Start review, Approve, Conditional and Reject. Everything lands in the History, which records status changes, documents received, documents approved, notes and the decision.
Contracts
Open Contracts and click New contract. Choose From proposal, select the Template, enter the Title and click Generate contract.
The template can use property and proposal variables: the unit code, the buyer name, the proposal price, the present value, the sale date and the payment schedule. On generation, the variables are filled in and frozen, so changing the proposal afterwards does not rewrite a contract already issued. If you need to redo it with the current data, use Regenerate.
A contract has the statuses Draft, Sent, Signed, Declined and Cancelled, a list of Signers with the roles Buyer, Spouse, Seller, Witness and Guarantor, and the actions Download PDF, Send for signature, Refresh status and Mark signed.
Sales and commissions
Open Sales & commissions, click New sale and choose the proposal. Enter the Sale price and the commission split as Broker %, Agency % and House %. Click Register sale.
The commission is split between the participants Broker, Agency, House and Referrer. The Commission statement shows the running total. Cancelling uses the action Cancel sale and reverse commission: instead of deleting the original entry, the system records a reversal that offsets it, which is why the statement stays auditable after any cancellation.
Mortgage transfer
Open Mortgage transfer to follow the financing between the bank and the developer. Click New transfer, choose the Sale, enter the Institution, the Financed amount and the Protocol, and click Register transfer.
The transfer moves through a fixed sequence: Requested goes to In analysis, which goes to Approved, which goes to Disbursed. Reject and Cancel are possible from the states that are still open. Disbursed, Rejected and Cancelled are final, meaning there is no going back.
Common questions
You cannot skip the proposal: the contract is born from a proposal and so is the sale. If a status is not offered as an option, that transition is not allowed from the current state, and this holds for both credit analysis and the mortgage transfer. If you cancel a sale, the commission reversal is posted automatically and the statement balance adjusts without the history being altered.