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Feeder schools and territories: measured conversion, planned visits

Register the schools your applicants come from, see how much each one actually converts into enrolment, tell an origin the family merely declared from one somebody checked, and build the visit route within the territory schedule and budget. Part of the Education vertical, optional and off until an admin turns it on.

The Feeder schools block sits at the end of the Education screen and answers three questions every institution asks before planning a recruitment season: where applicants come from, which of those origins actually turn into enrolment, and where it is worth sending someone.

A school with no applicant is not a bad school

A school conversion is real enrolment divided by the applicants linked to it. While no applicant is linked there is no divisor, and the column reads "not measured" instead of 0%. The difference is not cosmetic: a 0% printed next to a newly registered school drops it from next year route because of a number nobody measured.

💡 In the priority ranking, whoever has no measured conversion stays out of the list, not at the bottom of it. A new school in last place looks like the worst of all, and it is exactly the school you should visit to find out whether it is worth it.

Declared is not verified

The origin school almost always arrives through the form: it was the family who typed the name. That is why the link between applicant and school is born marked as declared. Verifying is a separate action, taken by a person, which records the date of the check and, if you want, the evidence (the transcript, for instance). Nothing promotes itself, and re-applying a link never demotes an origin that has already been checked.

The button that cross-checks what families declared compares the text on the person record with the names of the schools already registered and creates the links that match, all of them as declared. What does not match does not become a new school: it comes back in the list of unmatched names, for a person to decide. Creating a school from free text is like creating a new customer for every typo, and within a year the same school would be split across three sets of statistics.

Example: A school has 6 linked applicants and 3 enrolments: conversion shows as 50%, with a warning in the provenance column saying that none of those 6 links was checked. The number holds, and at the same time the reader knows it rests entirely on what the families wrote. Once you check the transcript of one of them, provenance turns to "partly verified" and the warning goes away.

The territory is the usual one

This screen does not create a second territory registry. Territories are the same ones under Settings → Territories, with the same quota, the same nesting and the same team; here they merely gain what was missing to plan recruitment: a season label, schedule days, a per-day visit cap and a travel budget. If an institution had two territory hierarchies, two screens would give different answers to the same question.

The route does not invent cost

The cost of visiting a school is the real cost of the last visit logged there. A school never visited enters the route with an unknown cost: it is not excluded for lack of data, but it also does not consume budget as if it were free. When that happens, the remaining budget is flagged as partial, because that figure is the best case and not the outcome.

💡 A cost in one currency and a budget in another do not add up: the route warns you and treats the cost as unknown, instead of applying an exchange rate nobody authorised. And what was not declared does not limit: with no budget or no schedule days, nobody is cut, and the screen says there was no ruler to measure by.

Visit cost and travel budget are institutional money and are only shown to whoever administers the system. If you lack that permission, the screen says the budget is restricted, not that there is no budget: the two sentences would lead to opposite decisions when booking a trip.

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Feeder schools and territories: measured conversion, planned visits · Sellio